SEAGIRT COUNCIL MEETING: JANUARY 8, 2008
Present:
Baron James, Baroness Glynis, Reann, Catherine, Sirtr, Anastasia, Rashid, Lenora, Anna Jane, Ysane, Jacques, Elina, Alinora, Inga, Annika, Meg, Gawain
Monthly reports:
-Seneschal: Doomsday reports due on 15th of Jan - Quarterly Reports due on 15th of Jan - New Chronicler
-Herald: NTR
-Exchequer: - Monthly Report for Dec 07 - New Budget for 2008
-Dance: 2 dance practices in Dec.
-Castellan: 2 upcoming Demo's. 1 in Sooke - posted on the Rocks. 1 on 26 Jan for The Beavers Winteree - Waiting on times and location.
-Baron/Baroness: 12th Nite on weekend of Jan 12. This year Daffodil 10th anniversary of Barony of Seagirt.
-Arts/Sciences: Lots of attendance. No classes held in Dec.
-Master of Blades: 1 practice in Dec. NTR
-
Master of Stables: Heavy practices moved to Saturdays. Plan to Organize Wed fight practice into 2 hr classes.
-Chronicler: Chronicler Changeover. Gawain Buckland assuming duties. NTR
New Business:
-Yule report submitted - Still need Autocrats for Sergeants, SST.
-Autocrat for Daffodil not present.
No further business, meeting adjourned.
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SEAGIRT COUNCIL MEETING: FEBRUARY 5, 2008
Present: Lenora, Theocharistes, Reann, Makayla, Allan, Briga, Eilewe, Seth, Wulfgar,
Emma, Anna-Jane, Anastasia, Jacques, Hucbald, Alinora, Morgaine, Ming, Elina, Sirtas, Paul, Gawain, Baron James, Baroness Glynis
Meeting Called to Order by Seneschal
Seneschal:
- Quarterly reports
- Notice from Kingdom sent out about people with Blue cards Not having to sign waiver
- Insula Magna event in May. Seagirt is requested to bring starches for feast 100 people estimated to attend. Baron James will organize a competition to donate Bread for this event
- For all Officers if you are extending past 2 years term there is a new extension form to be filled out
- Insula Magna event looking for Decorations, Money, Prizes and someone to organize Dance. Request Seagirt donate $200 for event
- Ithra Insula Magna donation of $100
- Motion by Lenora to donate to principality fund
- Motion by Baroness to give 10% ($250) of years profits to principality/Passed Check to be given at Coronet
Daffodil:
- Email on the Rocks being sent out once per week until event looking for Volunteers and Rapier Marshall?s
- Website for Daffodil linked on Seagirt webpage
- Feastocrat requested advance of $800 for supplies and also requested $100 to upgrade cooking equipment/ Passed
Coronet:
- Moving Smoothly
- All Cabins already booked
- Liaising with Majesties and Highnesses on Ceremony Schedules
- Looking for donations for gift baskets. Contact Autocrat
Exchequer:
- Monthly Report
- Received Insula Magna donation
- Cash advance for Daffodil
Master of Blades:
- Two practices per week on Sat/Sun
Chronicler:
- NTR
Herald:
- Lord Mathieus Device Passed
- Seagirt hosting LionsBlood (Lions and Heralds Meeting)
- Submission fees decreasing to $10 effective 1 Mar 08
- Projects for ?08, resubmitting Otter Award, Posthumous Badge and the Scholars of Seagirt device
Arts and Sciences:
- Continuing as per normal, regular Attendance
- NTR
Castellan:
- 1 confirmed Demo in Sooke on 19 Feb run by Allessandra. Looking for Volunteers
- Potential Demo on 18 Feb in Cobble Hill
- Demo in Mar for Royal Oak school
Dance:
- Happening every Tuesday 7 ? 9 except first Tues of each month. NTR
Baron/Baroness:
- Stepping Down by Coronet
- Submission deadline for position by 23rd Feb
- Polling to be done at Daffodil. MUST be an SCA member
- Daffodil to be last court. Will include granting of Awards and releasing of Fealties
Master of Stables:
- Practice on Wed and Sat growing
- Lord Wulfgar stepping down as MOS.
- Seth voted in as new MOS
- Deputy position offered to Paul
- Average attendance approximately 6 on Wednesday/Saturdays
Meeting Adjourned
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SEAGIRT COUNCIL MEETING: MARCH 4, 2008
Present: Lenora, Theocharista, Reann, Allan, Briga, Eilewe, Seth,
Anna-Jane, Anastasia, Jacques, Hucbald, Alinora, Morgaine, Ming, Elina, Sirtas, Gawain, Baron James, Kim, Ysanne, Annika
Meeting Called to Order by Seneschal
Seneschal:
- Stepping down as 2 year term is at an end. If anyone is interested in position contact Seneschal by Next Council meeting
Daffodil:
- New Water Bearer ? Jessica
- Highness Holding a Tea for children after Court and before Feast in A&S room
- Set up between 6 ? 8 pm Friday night before Event
- Need Setup help
- Other wise going well
Coronet:
- Highness Avocal, Highness An Tir and Tir-Righ attending
- Still need Largesse for gifts for Royals/Children
- Marshall in Charge ? Principality Marshall
NSCA:
- Need Volunteers for Board
- People to attend meeting
- NSCA waivers will be at gate with other waivers
- Childrens memberships introduced effective 1 Apr 08 - $5.00
Exchequer:
- Monthly Report
- Rcvd Bill for 2008/2009 NSCA Insurance
- Requested Float for Daffodil
- Offer of 24 Candles from stores to Insula Magna Event
Master of Blades:
- Two practices per week on Sat/Sun
Chronicler:
- Receiving Weekly/Monthly News letters from Kingdom Chroniclers. Will be posted on Website
- NTR
Herald:
- Submission Fees now $10
- Hosted Lions Blood meeting ? Kingdom Heralds Meeting Well attended
Arts and Sciences:
- Continuing as per normal, regular Attendance
- NTR
Castellan:
- Sooke Demo went well
- Demo for Royal. No information available
- Asked to do Luxton Fair Demo. Looking for Organizer
- Several newcomers have contacted Castellan
Dance:
- Happening every Tuesday 7 - 9 except first Tues of each month. NTR
Baron/Baroness:
- Daffodil coming up
- Projects Planned
- 10th anniversary Highness's attending
-
Master of Stables:
- 5 - 6 fighters attending on average
- Talk of finding a location for warmer weather
- Storage options for Fighting supplies/Archery supplies
Meeting Adjourned
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SEAGIRT COUNCIL MEETING: APRIL 1, 2008
Present: Lenora, Theocharista, Reann, Seth, Anna-Jane, Anastasia, Jacques, Hucbald, Alinora, Morgaine, Ming, Elina, Sirtas, Gawain, Baron James, Ysanne, Baroness Glynis, Rasheed, Eidard, Inga, Sarah, Sarra,
Meeting Called to Order by Seneschal
Seneschal:
- Quarterly Reports due NLT 15 Apr 08 to Principality superior
- Insula Magna Event: Baron James organizing starches, Items for Heraldic display that are already made/What does seagirt wish to do/need to do anything
- Stepping down. Eidard volunteered for position and is assuming duties as of May 1
Daffodil:
- Good time had by all
- Still working on event final report
- Profit of $730
Coronet:
- Schedule approved and posted
- One ?official Retinue? member. Looking for people with Ret experience
- Largess donations still being accepted. Example of appropriate items: Wools, Clasps, buttons, books, meads etc
- Looking into getting electricity for Gate. If unable to arrange power permission granted to purchase light source for gate box.
- Everything going smoothly
NSCA:
- NSCA application forms and Youth/Minor waivers in effect. Officers need to be NSCA members.
Exchequer:
- Monthly Report
Master of Blades:
- New Iron Key gorget
- 2 tournaments held in Mar. Daffodil and annual Chocolate Bunny Tourney
Chronicler:
- Looking for new webmaster to update and maintain website.
Herald:
- Daffodil ? Many thanks to all Field Heralds
- Getting letters back from kingdom ? word for Laurel taking time approx 4 months or so
- Ysannes? name and device registered. Aline?s device returned for reworking
Arts and Sciences:
- Continuing as per normal, regular Attendance
- Sara assuming duties as deputy
Castellan:
- Demo on Sun the 6th of Apr @ 9am for scouts/Hotdog roast afterwards
- New people directed to A&S
Dance:
- Happening every Tuesday 7 ? 9 except first Tues of each month. No profit made this month
- Really, Nothing has changed, we had dance, as always,. Ukranian Culture Center.
non teaching starts at 830.
Baron/Baroness:
- Majesties decision: Ming and Elina chosen as new Baron and Baroness. Thank you to all who stepped forwards.
- Stepping down at Coronet. Probably at morning court
- Sat Apr 5th final social. All day event. If you need garb assistance bring your stuff or help the Baroness with sewing. Evening Festivities planned
Master of Stables:
- Batuu rolled ankle in Mar fight practice but otherwise fine.
- Attendance decreasing on Wed nights
- NTR
New Business:
- Date for Daffodil 2009 decided, 21st March
Meeting Adjourned
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SEAGIRT COUNCIL MEETING: MAY 6, 2008
Present: Eideard, Jacques, Allan, Ysanne, Anastasia, Reann, Gawain, Lenora, Anna-Jane, Sarah, Morgaine, Myng, Elina, Seth, Inga, Sirtas, Paul, James
Meeting Called to Order by Seneschal
Seneschal:
- Elina (Robin Lam) steps down as Seneschal (President). Eideard (Edd Macdonald) steps up. 1st Council as new Seneschal
- Contact list for Officers and deputies. To include how long have been in office
- Looking for a ?Gate Deputy. Duties include taking charge of organizing Gate and training new people to stand Gate Duty
- Traditions are not written down ? would like to create a History of Seagirt and its traditions. James working on Seagirt Wiki. Can Google Antir-Wiki and look for Seagirt page.
Coronet:
- Made money. Net profit of $146.64
- Final gate total was 266 people including 5 babies (SCAers in training)
- Cheques to be written
- Travel issues due to Ferry/Accident in Sooke delayed people arriving
- Site emergencies, No water for several hours, Port-a-john services required early
- Nothing else to Report
Exchequer:
- Monthly report
- Note to create policy for NSF checks at next Financial meeting
- Away for next Council meeting will advance check for Hall rental to HL Anastasia
- Signing authority has to be changed. Have to have 2 members on the bank account who are members of the credit union.
- Seneschal must be a signing Authority. Change to be made at Seagirt Financial meeting
Master of Blades:
- Coronet Tourney. Poor showing from Seagirt as it looked like tourney was not happening
- Restructuring fencing group, details to follow
Chronicler:
- Need Standby for June Council meeting. Her Excellency Elina Volunteered
- Looking for New Webmaster. Contact Gawain and James if interested
- Received emails about additions/corrections to Seagirt Webpage.
Herald:
- Heraldry happened at Coronet.
- Wonderful display from HL Anastasia during baronial court
- Contact Information changing
Arts and Sciences:
- Good Showing
- Looking to start some activities
- NTR
Castellan:
- 3 demos requested. Parkland School, Prospect Lake (June 23rd), and Gifted Children's Association (31st May).
- Looking for Demo Organizer for the Gifted Children?s Association Demo.
- Stepping up as Deputy Assistant Chatelaine for Principality
Dance:
- Happening every Tuesday 7 - 9 except first Tues of each month. No profit made this month
- Made profit of $20 for April
- NTR
Baron/Baroness:
- Insula Magna event Seagirt Well represented
- Award (Beacon of Insula Magna) given to Elizabeth Chatfield
- Coronet: Their Highnesses/Excellencies proposed/highly encouraged Seagirt to host next April Coronet
- Talked about entering Victoria Day Parade for next Year.
- Proposal to enter Buccaneer Days, Oak bay tea party parades. Jacques to investigate
- Wish to start a monthly tourney (this month May Long weekend) with social afterwards. Details to be posted
- Propose winner of tourney be posted on Seagirt website
- Sealion warpoints: Arts points: Carved Welsh Love Spoon or Best Use/Representation of Leeks in a dish, Science points: Siege Engines/weapons, Rapier points: Street brawls. Suggesting a capture/rescue the baroness event
- Proposed date change for Yule to Dec 6th vice Dec 13th. Date Changed to 6 Dec
- Award Recommendations. Let Baron/Baroness know. Look at webpage to see who as what.
Master of Stables:
- Coronet. During Evening Torch lite Tourney several problems/concerns arose including: No Armor Inspections, No armor, inebriated fighters. Report to be sent to Principality Marshall.
- All other Tourneys went well no other incidents
- Issues arose with Spear the beer event at Coronet. Report to be sent to Principality Marshall
Old Business: None
New Business:
- Proposal for large Ren Faire/June Faire by Morgaine. In early stages of work
- People wanting to Autocrat SYG (Sergeants, Yeoman's, Gallants) Ysanne
o SST (Seagirt Summer Tourney) ? Allan Robbins
o Yule: Looking For Applicants. Names to be submitted by next council meeting.
o Daffodil: Looking for Applicants
Meeting Adjourned
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June - Unavailable
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SEAGIRT COUNCIL MEETING: JULY 8, 2008
Present: Jacques, Eideard, Anastasia, Morgaine, Hucbald, James, Reann, Ysane,
Anna Jane, Baroness Elina, Baron Ming, Seth, Mathieu, Lenora, Inge, Sirt, Sarah, Serena
Meeting called to order by Seneschal.
Exchequer:
- Mistake in 2008 budget Sealion not removed. New budget drafted & balanced.
- Suggested an amendment re: charges for N.S.F. cheques. Decided on $5.00.
- Received $291.27 from Insula Magna event.
Master of Stables:
- Less fighters at practice, average of 2.
- Proposes to bring Knights from mainland for practice, pay their walk-on cost.
Will begin pass-the-hat at practice.
Master of Blades:
- Sirt has stepped down.
- Mathieu has stepped up
.
- Planning to bring in some Dons in Sept or Oct for Seagirt.
Herald:
- Aline re-submitted her device registration.
- Re-submitting Otter award and Populace badge.
Arts & Sciences:
- Held at Hucbald & Morgaine?s house, as usual.
- Planning a ?Gate? workshop for a future A&S night.
Castellan:
- Demo at Lochside School went very well.
- Previous demo ? sent us a $40 gift certificate to Tanner?s Bookstore. Will give
to Exchequer.
- Jacques will bring $150 from Lochside demo to next Council meeting.
Dance:
- Goes as usual. Good attendance.
Baron & Baroness:
- Monthly Tourney same weekend as Coronation. Hope many fighters turn out
anyway. Tourney is July 20th, at 1pm.
- SYG coming up ? hoping for lots of support for Rashid.
- Need handmade items from Seagirtians for largesse.
Seneschal:
- Second quarter reports due soon.
- Seth needs regalia for Insula Magna Champion. A&S has lots of fabric for
his use. Any other monies to come out of Insula Magna cheque.
- Crickstow?s family fun event on July 19th. Contact Theocharista if going.
Lenora:
- Thank you Sirt. Welcome Mathieu.
- Suggests putting Seagirt device on pavilion, like Lionsgate. A&S will plan this.
Baroness:
- We promised part of profits from last year's events (10%). No cheque was given
at Coronet. Still need to pay this ($250) to General Funds.
- Also need to pay $100 donation to Leukemia & Lymphoma Society as was
approved at last Council.
James:
- He and Glynis bought the Harp, Hammer, and Seagull pewter molds, and ask if
Council would like to buy them. Council to pay $100 to James.
Meeting adjourned.
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August - November Unavailable
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SEAGIRT COUNCIL MEEING: DECEMBER 2, 2008
Present: Eideard, Anna Jane, Reann, Seth, Anastasia, Jacques, Ysane, James, Inge, Morgaine, Sarra, Mathieu, Owen.
Written reports accepted from: Exchequer, Master of Stables, Master of Blades, Castellan, Dance Mistress, and Scribe.
New business:
MOS: There will be Knights coming to the January 18th fighter practice.
We have TAM paperwork not going through. James will look into this.
Seth won the monthly heavy tourney.
MOB: Surt won the monthly rapier tourney.
Dance: Collected $102.15 in pass-the-hat.
Chronicler: Ysane (that's me) was accepted as your new Chronicler.
Baron & Baroness: were absent but sent a report. Both sets of Royals will attend Daffodil. Royals also need event bids.
Seneschal: Owen was accepted as Deputy Seneschal.
Discussion about Upper Island Barony.
A&S: Sarra will do a current inventory of Baronial A&S materials.
Exchequer: Brought forth tentative 2009 Baronial budget for discussion and approval.
Upcoming events:
Yule: Baron & Baroness need $100 for regalia and prize for first Baronial Bardic Champion.
Daffodil: Menu for feast is ready, website is up, feast tickets are available, tourney format is ready. Good to go.
Other business:
We are looking for new event sites for camping. Many are looking at possible sites, but nothing yet. Camp Barnard wants to raise site cost. Discussed Goldstream's group camp site as a possibility.
Meeting adjourned.
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